I’ve seen a few requests asking to provide a list of all transaction types and the correlating key definitions that can be used to default text of the accounting entries in the general ledger. I’ve made a research looking at the cross-references of the TransactionTxt class and here’s what I’ve got.
Standard AX normally populates the default description for all transaction types where possible with the following info:
- %1 – Add the transaction date.
- %2 – Add an identifier that corresponds to the document type that is being posted to the general ledger. For example, for transaction types that are related to invoices, the %2 variable adds the invoice number.
- %3 – Add an identifier that is related to the document type that is being posted to the general ledger. For example, for transaction types that are related to invoices, the %3 variable adds the customer account number.
The other placeholders %4 – %6 are automatically populated for the following document types and provide information as stated below in the columns %4, %5 and %6:
| Area | Transaction type | %4 | %5 | %6 |
| Accounts payable | Purchase prepayment | Purchase order | ||
| Accounts payable | Purchase order invoice, packing slip, charges | Purchase order | Vendor | Vendor group |
| Accounts receivable | Commission transactions | Person responsible (alias) | ||
| Accounts receivable | Customer collection letter | Account number | ||
| Accounts receivable | Interest fee | Customer | Transaction text | |
| Accounts receivable | Customer invoice | Customer | Customer group | |
| Accounts receivable | Sales Invoice, packing slip | Sales Order | Customer | Customer group |
| Budget | Budget consolidation | Subsidiary company | ||
| Expense | Expense report | Expense report number | Worker personnel number | Expense report text |
| Fixed assets | Asset depreciation, split | Asset | Asset Group | |
| Fixed assets | Depreciation of asset reserve | Asset | Depreciation Book | |
| General | Customer/vendor Exchange Adjustment | Customer/Vendor | ||
| General | Customer/vendor settlement | Customer/Vendor | ||
| General | Customer/vendor payment | Customer/Vendor | ||
| General | Ledger journal | Journal number | ||
| General | Kanban | Kanban | ||
| General | Consolidation | Origin company | ||
| General | Sales/withholding tax payment | Tax period | ||
| Inventory | Inventory adjustment | Item group | Item number | |
| Inventory | Quarantine order | Order | Item | |
| Inventory | Lean cost calculation | Production flow name | ||
| Inventory | Production cost | Production order | Item | |
| Localization | (RUS) Advance holder exchange adjustment | Employee | ||
| Localization | (RUS) Advance holder transactions | Employee | Advance number | Source document type |
| Localization | (BRA) Fiscal book tax assessment | Tax type | ||
| Localization | (RUS) Postponed passing of property | Sales Order | Customer | Customer group |
| Localization | (RUS) Payroll | Employee | Pay Type | |
| Localization | (RUS) Deferrals | Deferrals | Deferrals Group | |
| Localization | (RUS) Deposit | Deposit number | ||
| Localization | (ITA) Sales tax payment | Customer | Customer group | |
| Localization | (RUS) Charges allocation | Purchase | Vendor invoice account | Vendor Group |
| Projects | Project forecast | Worker Personnel Number Item | Project | Transaction Text |
| Projects | Project Invoice | Project | Customer | Customer group |
You can also setup your custom default description taking the information from the predefined linked tables and fields, but it can only be done for the following list of supported ledger transaction types (the one that you select in the Description field of the form Default Description):
- Customer – credit note, customer
- Customer – credit note, ledger
- Customer – invoice, customer
- Customer – invoice, ledger
- Customer – cash payment
- Customer – payment, customer
- Fixed asset – posting, ledger
- Inventory – journal – BOM
- Inventory – journal – counting
- Inventory – journal – adjustment
- Inventory – journal – transaction
- Inventory – journal – move
- MRP – job card
- MRP – route card
- MRP – costing
- MRP – picking list
- MRP – report as finished
- Purchase order – credit note, ledger
- Purchase order – credit note, vendor
- Purchase order – invoice, ledger
- Purchase order – invoice, vendor
- Purchase order – purchase order confirmation, ledger
- Purchase order – product receipt, ledger
- Sales order – credit note, customer
- Sales order – credit note, ledger
- Sales order – invoice, customer
- Sales order – invoice, ledger
- Sales order – packing slip, ledger
- Vendor – cash payment
- Vendor – payment, vendor
Please let me know if you have questions or feedback.